How to Manage Your Inventory

Track product stock levels and automate inventory updates when orders are placed.

Access Inventory Settings

1. Log in to your seller area
2. Navigate to Products > Inventory
3. You'll see a list of all your products and their inventory status

Enable Inventory Tracking

To track inventory for a product:

1. In the Products > Inventory page, find your product
2. Toggle the Track inventory switch to ON
3. The product's stock is now tracked
4. Stock automatically decrements when customers order

Set Stock Quantities

For products without variants:

1. Open the product or go to Products > Inventory
2. Enter the Stock quantity or Available stock
3. This is the number of units currently in stock
4. Save changes

For products with variants:

1. Open Products > Inventory
2. Find the product with variants
3. Enter stock quantity for each variant separately
4. Example:
5. Size S: 10 units
6. Size M: 15 units
7. Size L: 8 units

Inventory Status

Products display their inventory status:

Tracked: - Shows exact inventory count - Stock decrements with each order - Low stock warnings can be set

Untracked: - Inventory is not managed - No stock limits enforced - Useful for digital products or unlimited items

Stock Deduction

When inventory tracking is enabled:

1. Customer places an order
2. Stock automatically decreases by the quantity ordered
3. If variant is ordered, that specific variant's stock decreases
4. Stock count updates in real-time

Low Stock Alerts

Set up notifications for low inventory (if available):

1. In Products > Inventory, find the product
2. Set a Low stock threshold (e.g., when stock reaches 5 units)
3. You'll receive notifications when stock is low
4. Plan reorders in advance

Manage Stock Manually

Adjust inventory manually for various reasons:

1. Go to Products > Inventory
2. Click the product to open stock adjustment options
3. Enter the new stock quantity or adjustment amount
4. Save changes

Use cases: - Damaged goods need to be deducted - Restock after receiving new inventory - Correct counting errors - Account for items returned by customers

Out of Stock Products

When a product runs out of stock:

1. The product shows as "Out of Stock" on your storefront
2. Customers cannot add it to their cart
3. You can still display the product
4. Customers can often request a notification when it's back in stock

Re-enable Tracking

To stop tracking inventory:

1. Go to Products > Inventory
2. Toggle the Track inventory switch to OFF
3. The product's stock is no longer managed
4. Customers can order unlimited quantities

Bulk Inventory Updates

For multiple products at once (if available):

1. Go to Products > Inventory
2. Look for bulk action options
3. Select multiple products
4. Update inventory in bulk
5. Useful after receiving large restock shipments

Best Practices

• Track inventory for physical products
• Leave untracked for digital products or unlimited items
• Update stock quantities regularly
• Set realistic low-stock thresholds
• Coordinate with your fulfillment process
• Review inventory reports weekly
• Plan reorders before stock runs out

Direct Access

Manage inventory directly at: seller-area.youcan.shop/admin/products/inventory

Related Articles

• How to Add a New Product
• How to Manage Product Variants
• How to Create and Organize Product Categories